Introduction

ICRISAT, a global research organization, requires a modern procurement tool to manage their complex approval flows and streamline requisition, purchase, and vendor processes. The tool aims to centralize procurement activities, enable seamless approvals, and provide actionable insights to decision-makers

The development of this tool from the ground up focuses on creating a robust, scalable, and user-friendly platform tailored to ICRISAT's unique operational requirements.

Problem Statement

ICRISAT currently lacks a unified digital solution for managing procurement activities, leading to inefficiencies, manual errors, and delays. The absence of such a system creates significant operational bottlenecks in approvals, reporting, and vendor management.

• Lack of Centralization : Procurement data is scattered across spreadsheets and emails, resulting in a fragmented workflow.

• Complex Approval Processes: : Multi-layered approvals are time-consuming, with no real-time tracking or notifications

• Complex Approval Processes: :Stakeholders have no clear visibility into procurement status, vendor performance, or spending patterns.

• Manual Errors : Relying on manual processes increases the risk of errors and data inconsistencies, impacting decision-making.

Impact

• Improved Efficiency: Centralized workflows reduced approval times by 40%, streamlining the procurement process.

• Enhanced Visibility: Dashboards provided real-time insights into spending trends and vendor performance, enabling informed decision-making.

• Reduced Errors: Automation eliminated manual errors, improving data accuracy and accountability.

• Better Collaboration: Integrated tools fostered seamless communication between stakeholders, minimizing delays.

• Cost Savings: Enhanced analytics helped identify opportunities for cost optimization, reducing procurement expenses by 15%.